# Avoice

> Avoice is an AI workspace for architecture practices. It brings together specification writing, project quality control, project management, and practice operations.

## Core pages

- [Avoice](https://www.avoice.co): An overview of the AI workspace for architecture practices and its product areas.
- [Platform](https://www.avoice.co/platform): Explore the connected tools for specifications, project delivery and practice operations.
- [Project management](https://www.avoice.co/project-management): Plan work by RIBA stage and explore guidance on fees, timesheets, staffing and billing.
- [Specification writing](https://www.avoice.co/specifications): Draft and review architectural specifications using supported classification formats.
- [Quality control](https://www.avoice.co/quality-control): Review drawings and coordinate project information before issue.
- [Contract Administration](https://www.avoice.co/contract-administration): Explore the contract administration workspace for building contracts, instructions, RFIs and submittals, valuations and certificates.
- [Building Contract](https://www.avoice.co/building-contract): Keep building contract details and project obligations connected to the work they govern.
- [Instructions](https://www.avoice.co/instructions): Prepare and track contract instructions with their project context and supporting records.
- [RFIs and Submittals](https://www.avoice.co/rfis-and-submittals): Review RFIs and submittals against the clauses and drawings behind them, with responses tied to their sources.
- [Valuations and Certificates](https://www.avoice.co/valuations-and-certificates): Keep valuations and certificates connected to contract records and project decisions.
- [Connected practice](https://www.avoice.co/connected-practice): Browse the integration catalogue for accounting, documents, email and design tools.
- [Pricing](https://www.avoice.co/pricing): Compare plans and request a quote for your practice and the modules you need.
- [Time tracking](https://www.avoice.co/time-tracking): Connect timesheets with project budgets, fee stages and billing.
- [Financials and cash flow](https://www.avoice.co/financials-and-cash-flow): Review project profitability, invoicing and practice cash flow.
- [People and staffing](https://www.avoice.co/people-and-staffing): Plan team capacity, project allocations, leave and utilisation.
- [Clients and CRM](https://www.avoice.co/clients-crm): Track clients, enquiries and fee proposals through to appointment.
- [Tasks and boards](https://www.avoice.co/tasks-and-boards): Organise project tasks, responsibilities and progress in shared boards.
- [Client portal](https://www.avoice.co/client-portal): Share project information and updates with clients.
- [Book a demo](https://www.avoice.co/demo): Arrange a demonstration of Avoice for your practice.

## Research and guidance

- [Resources](https://www.avoice.co/resources): Browse architecture research, articles, field guides and free calculators.
- [The State of UK Specifications 2026](https://www.avoice.co/research/sqi-2026): A study of 50 UK architectural specifications covering coordination defects, commercial risk and quality.

## Verified facts

- Avoice is an AI workspace for architecture practices, with product areas for architectural specifications, project quality control, project management, and practice operations.
- Project management pages cover time tracking, financials and cash flow, people and staffing, clients and CRM, tasks and boards, and a client portal.
- The connected-practice page describes integrations with Autodesk Revit, Archicad, Xero, and QuickBooks.

## Company and policies

- [Contact Avoice](https://www.avoice.co/contact): Contact the team with product, practice or support enquiries.
- [Privacy policy](https://www.avoice.co/privacy-policy): Read how Avoice collects, uses and protects personal information.
- [Terms of service](https://www.avoice.co/terms-of-services): Read the terms governing use of Avoice's services.

## Free practice calculators

- [RIBA Stage Fee Calculator](https://www.avoice.co/tools/riba-stage-fee-calculator): Build an architect's fee bottom-up by RIBA stage: hours per stage, blended rate, expenses and risk, then check it as a percentage of construction cost. Free, no sign-up.
- [Utilisation Rate Calculator](https://www.avoice.co/tools/utilisation-rate-calculator): Work out available hours, billable utilisation and recovery rate for an architect or a whole practice from contracted hours, leave, bank holidays and non-billable time. Free.
- [Charge-Out Rate Calculator](https://www.avoice.co/tools/charge-out-rate-calculator): Calculate an architect's cost rate, break-even rate and charge-out rate from salary, on-costs, productive hours, overhead and target margin. Free calculator for UK practices.
- [Fee Burn Calculator](https://www.avoice.co/tools/fee-burn-calculator): Compare hours used against progress on a RIBA stage: earned fee, burn rate, variance, estimate at completion and hours left. Free calculator for architecture practices.
- [Practice Cash Runway Calculator](https://www.avoice.co/tools/cash-runway-calculator): A simple 6-month cash forecast for an architecture practice: opening balance, invoicing, debtor days, payroll, overheads and VAT, with the months where cash dips below your safety floor.

## Project management field guides

- [Deltek Vision Support Changes: Options for UK Practices](https://www.avoice.co/guides/deltek-vision-end-of-life-uk-architects): Deltek Vision 7.6 entered sustaining support in February 2026, while Deltek Cloud Vision instances are scheduled to wind down in Q1 2027. Understand the options and confirm the applicable timeline for your UK practice.
- [Project Management Software for UK Architects](https://www.avoice.co/guides/project-management-software-for-architects-uk): How UK architecture practices choose project management software: four types of tool, a UK checklist, how the main options compare and a 4-week evaluation.
- [How to Track Time Against RIBA Stages](https://www.avoice.co/guides/timesheets-by-riba-stage): How UK architecture practices set up timesheets by RIBA stage, write good time entries, read fee burn against progress and get the team filling them in.
- [How to Calculate Architects' Fees in the UK](https://www.avoice.co/guides/how-to-calculate-architect-fees-uk): How UK architects calculate fees: percentage, lump sum, time charge and hybrid, building the fee bottom-up by RIBA stage and protecting it in the appointment.
- [How to Switch Practice Management Software](https://www.avoice.co/guides/switching-practice-management-software): A switching checklist for UK architecture practices moving timesheets, fees and projects to new software: what to migrate, when to cut over and how to sign off.
- [Resource Planning for Architecture Practices](https://www.avoice.co/guides/resource-planning-architecture-practices): How UK architecture practices plan people 8 to 12 weeks ahead: capacity against demand, allocation by RIBA stage, pipeline work and a weekly meeting.
- [Avoice vs Monograph for UK Architecture Practices](https://www.avoice.co/guides/avoice-vs-monograph): Avoice vs Monograph for UK architects: who each suits and how they compare on RIBA stages, fees, timesheets, resourcing, invoicing, accounting and VAT.
- [Monograph Alternatives for UK Architects](https://www.avoice.co/guides/monograph-alternatives-uk): Why UK architecture practices look beyond Monograph, and the realistic alternatives: Total Synergy, Fresh Projects, BQE Core, Projectworks and Avoice.
- [Utilisation Rate for Architects: How to Measure It](https://www.avoice.co/guides/architect-utilisation-rate): How UK architecture practices measure utilisation: available and billable hours, the formula, a worked example, recovery, targets by role and pitfalls.
- [Architect Fee Proposal Template for UK Practices](https://www.avoice.co/guides/architect-fee-proposal-template): What a UK architect fee proposal should contain: scope by RIBA stage, exclusions, fee basis, stage split, extra services, expenses, VAT and payment terms.
- [Stage-Based Invoicing for Architects](https://www.avoice.co/guides/stage-based-invoicing-architects): How UK architects invoice by RIBA stage, monthly instalment, percentage complete or time charge, set a schedule at appointment and get paid on time.
- [Additional Services and Variations for Architects](https://www.avoice.co/guides/architect-additional-services-variations): How UK architects spot scope creep, decide what counts as an additional service, notify and price it before doing the work, record it and get written agreement.
- [WIP and Unbilled Fees in Architecture Practices](https://www.avoice.co/guides/wip-unbilled-fees-architects): What work in progress means for an architecture practice, how to value unbilled WIP, why it matters for cash and accounts, and how to review it monthly.
- [Architecture Project Profitability](https://www.avoice.co/guides/architecture-project-profitability): How UK architecture practices measure project profitability: fee earned against full cost of time, margin by stage, a worked example and what to change.
- [Total Synergy Alternatives for UK Practices](https://www.avoice.co/guides/total-synergy-alternatives): What Total Synergy does, why some UK architecture practices look elsewhere, and how Monograph, Fresh Projects, BQE Core, Projectworks and Avoice compare.
- [Cash Flow Forecasting for Architecture Practices](https://www.avoice.co/guides/cash-flow-forecasting-architects): How UK architecture practices build a 13-week and 12-month cash forecast: debtor days, WIP to bill, payroll, VAT and PAYE dates and a safety floor.
- [Xero for Architects: Setting Up a UK Practice](https://www.avoice.co/guides/xero-for-architects): How UK architecture practices set up Xero: chart of accounts, tracking categories, VAT, Xero Projects and its limits on stage fees, and when to add PM software.
- [How to Set Architect Hourly Rates in the UK](https://www.avoice.co/guides/architect-hourly-rates-uk): How UK architecture practices calculate charge-out rates: cost rate from salary and on-costs, overhead recovery, target margin and a worked example by role.
- [Architecture Practice KPIs: Ten Numbers to Watch](https://www.avoice.co/guides/architecture-practice-kpis): Ten KPIs for UK architecture practice directors: utilisation, recovery, fee burn, WIP days, debtor days, margin, pipeline cover, win rate and cash runway.
- [Deltek Vantagepoint Alternatives for UK Practices](https://www.avoice.co/guides/deltek-vantagepoint-alternatives): What Deltek Vantagepoint is, who it suits, why smaller UK practices look elsewhere, and how Total Synergy, Monograph, Fresh Projects and others compare.
- [Practice Management for Small Architecture Practices](https://www.avoice.co/guides/practice-management-small-architecture-practices): What a 1 to 10 person UK architecture practice needs from practice management software: stage timesheets, fees, invoicing, Xero, and what it can skip.
- [Project Management for Architects: A First Guide](https://www.avoice.co/guides/project-management-for-architects-beginners): A practical guide for new UK project architects: running scope, programme, fee, team, client, consultants, risk and information through the RIBA stages.
- [Architect Timesheet Template by RIBA Stage](https://www.avoice.co/guides/architect-timesheet-template): A timesheet template for UK architects: the eight columns to include, an example row, non-project codes, a weekly roll-up and when to move to software.
- [The 30-Minute Weekly Project Review for Architects](https://www.avoice.co/guides/weekly-project-review-architects): How UK architecture practices run a 30-minute weekly project review: agenda, the numbers to bring, red amber green rules and a monthly director review.
- [How to Build a Design Programme by RIBA Stage](https://www.avoice.co/guides/project-programme-riba-stages): How UK architects build a design programme for RIBA Stages 1 to 4: milestones, sign-offs, consultant inputs, planning periods, resourcing and fees.
- [CRM for Architects: Tracking Leads to Appointments](https://www.avoice.co/guides/crm-for-architects): How UK architecture practices run a CRM: pipeline stages from enquiry to won or lost, weighted pipeline value, links to resourcing and win/loss review.
- [Leave and Capacity Planning for Architects](https://www.avoice.co/guides/leave-capacity-planning-architects): How UK architecture practices work out real project capacity after leave, bank holidays, CPD and non-billable time, with a worked calculation.
- [Running an Architecture Practice Across Studios](https://www.avoice.co/guides/multi-studio-practice-management): How multi-office UK architecture firms keep project set-up, rates, resourcing and reporting consistent across studios, and what software they need to do it.
- [How to Read a Fee Burn Report](https://www.avoice.co/guides/fee-burn-report-architects): How architects read a fee burn report: budget hours, hours to date, percentage complete, earned fee, variance and estimate to complete, worked through.
- [AI for Architecture Practice Management](https://www.avoice.co/guides/ai-architecture-practice-management): What AI can and cannot do in architecture practice management: timesheets, fee proposals, fee burn alerts, email filing, vendor questions and pilots.