Avoice vs Monograph for UK Architecture Practices

What each tool is

Monograph is a San Francisco-based practice management tool for architecture and engineering firms, focused on time, phase budgets, staffing, invoicing and forecasting. Avoice is a UK-hosted connected platform that covers the same business side and also holds the delivery work for each project.

Monograph describes itself as trusted by more than 16,000 architects and engineers, and its product covers pipeline management, proposals, phased project planning, staffing, time and expense capture, invoicing, payments, project accounting and firm-wide performance reporting. It has added AI features such as suggested timesheets from calendar activity, a budget builder that drafts phases from a signed contract, and a way to ask questions of firm data.

Avoice covers projects with RIBA stages and fees per stage, timesheets, invoicing, Xero and QuickBooks sync, financials and cash flow, people and staffing, and a CRM where priced deals become project budgets. In the same project it also holds specification writing, drawing QA, contract administration and compliance registers. The two products overlap heavily on the business side and differ on everything after it.

Monograph is also changing hands. In 2026 Monograph announced it is joining forces with Total Synergy, with Total Synergy's chief executive leading the combined company and no immediate changes to product, contracts or support for existing customers. Neither company has said whether the products will merge, so practices choosing now should ask about the roadmap.

This comparison reflects what each vendor publishes as of October 2026. Both products change quickly, so confirm current features and prices in a demo.

Who each one suits

The choice usually comes down to two questions: where the practice is based, and whether it wants delivery work in the same system as fees and timesheets.

A UK practice that only needs timesheets, phase budgets and invoicing, and is content to run its accounting separately, may find Monograph does the job well. A practice that wants fees, timesheets and invoices to reach Xero directly, or that is tired of re-keying between its delivery tools and its fee spreadsheet, will find Avoice a closer fit.

Side by side on what UK practices check

On the core practice management jobs the two tools are closer than their marketing suggests. The clearest differences are UK accounting, currency and what sits beyond the timesheet.

RIBA stages

Monograph structures budgets phase by phase, lets firms add phases and save projects as templates, so a practice can build its own RIBA stage template. Avoice sets projects up by RIBA stage as standard, with a fee per stage.

Fees and phases

Monograph supports fixed fee, hourly or a mix per phase, with phase budgets entered as an amount or a percentage of the fee, and consultant fees kept separate. Avoice carries a fee and hours budget per stage, and a priced deal pre-fills them when the work is won.

Timesheets

Monograph offers AI-suggested timesheets from calendar activity. Avoice suggests hours from document and project activity, splits billable and non-billable, and handles approvals and reminders.

Resourcing

Monograph connects staffing, planned hours, phases and timelines for capacity planning. Avoice shows capacity, utilisation and allocation by project in people and staffing.

Invoicing

Both raise invoices from phase or stage budgets and time. Avoice creates invoices in one click from approved timesheets.

Accounting

Monograph integrates with QuickBooks Online, and its help centre states the integration currently does not work for firms outside the US. For Xero, its help centre describes exporting invoices as a file rather than a direct sync. Avoice syncs with both Xero and QuickBooks.

UK set-up

Monograph lets firms add named tax rates such as VAT to invoices, and its pricing is shown in US dollars. Avoice is hosted in the UK and set up around RIBA stages, with invoices syncing to Xero or QuickBooks.

Pricing

Monograph's pricing page shows a range from $45 to $490 per month linked to firm size, with its Pipeline module sold as a separate add-on. Review sites such as Capterra and G2 list a starting price of $60 per user per month. Prices are in US dollars, so the sterling cost will move with the exchange rate. For Avoice, see the pricing page. Ask both vendors to confirm current pricing for your headcount and compare the three-year cost, including implementation and support.

What only Avoice does

Avoice keeps the delivery work of a project in the same record as its fees and timesheets. Monograph does not set out to cover specifications, drawing QA, contract administration or compliance registers.

• ✓Specification writing and drawing QA inside the project.
• ✓Contract administration: RFIs, submittals and instructions.
• ✓Compliance registers: building regulations tracker, CDM risk register, planning conditions and principal designer duties.
• ✓An email agent that files project email into the right registers, and a project record of documents and decisions.
• ✓Uploaded appointments and sub-consultant contracts with their particulars extracted.
• ✓An AI side panel that answers questions across the whole project, commercial and delivery.

Where Monograph is stronger

Monograph has been focused on practice management for architects and engineers for longer, and it shows in its maturity, its review base and the depth of its forecasting and firm-level reporting.

1. Maturity.A dedicated product built only for the business side of A&E firms, refined over several years.
2. Reviews.Capterra lists 236 reviews with a 4.5 rating, and G2 lists 32 at 4.5. A newer platform cannot yet match that volume of independent feedback.
3. Forecasting and firm reporting.Opportunity forecasting, firm performance dashboards and profit reporting are a central part of the product.
4. Community.A large US user base, training material and a learning centre built around how US firms work.
5. US accounting.For US firms on QuickBooks Online, the integration covers invoices, bills, expenses, clients and consultants.

For a UK practice these strengths are real, but weigh them against the accounting point in section 03. Practices comparing more widely should read our guide to Monograph alternatives in the UK and the buyer's guide to project management software.

Questions practices ask

Short answers for UK practices comparing the two.

Does Monograph work for UK architects?

It can, and some UK practices use it. Check three points first: Monograph's help centre states its QuickBooks Online integration does not currently work for firms outside the US, Xero is handled by exporting invoices as a file rather than a direct sync, and its pricing is in US dollars. VAT can be added to invoices as a named tax rate.

Does Monograph integrate with Xero?

Not directly, as of October 2026. Monograph's help centre describes exporting invoices to Xero as a file rather than syncing them, while its direct accounting integration is QuickBooks Online. Ask Monograph to demonstrate the Xero route with a UK Xero organisation if Xero matters to your practice.

How much does Monograph cost?

Monograph's pricing page shows a range of $45 to $490 per month depending on firm size, with Pipeline as an add-on. Capterra and G2 list a starting price of $60 per user per month. Confirm a quote for your headcount.

Is Monograph merging with Total Synergy?

In 2026 Monograph and Total Synergy announced they are joining forces under Total Synergy's chief executive. Monograph has said there are no immediate changes to its product, contracts or support, and neither company has said whether the two products will be combined.

Can Monograph use RIBA stages?

Monograph organises budgets by phase and lets firms add phases and save project templates, so a practice can set up its own RIBA stage template. Avoice uses RIBA stages as the standard project structure.

What is the main difference between Avoice and Monograph?

Scope. Both handle timesheets, fees, resourcing and invoicing. Avoice also holds the specification, drawing QA, contract administration and compliance registers for the same project, and syncs with Xero as well as QuickBooks.

Where Avoice fits

Avoice is the better fit for UK practices that want practice management connected to Xero or QuickBooks and to the delivery work of each project.

Projects carry RIBA stages and fees, timesheets roll up against them, approved time becomes an invoice in one click, and financials and cash flow show margin, WIP and a cash forecast reconciled against Xero. People and staffing covers capacity and allocation. Before committing, agree the migration scope, responsibilities, timescale and any costs with Avoice.

The fairest test is one of your own projects in both tools. To see it in Avoice, book a demo.