For UK architecture practices

Project management software for architects

Avoice connects project tasks and records with fees, timesheets, staffing and billing. Plan the work by RIBA stage, see how the team is allocated and keep hours used in view alongside the fee.

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One project. A connected plan.RIBA 0–7

Scope, fee, hours and people.

Keep the same project context from the first enquiry to aftercare.

Illustrative workflow. Stages can overlap.

The project and the practice, in the same view.

A useful project plan joins the delivery decisions to the hours, people and fees behind them.

Price the work

Build a fee around scope, stages, team and hours. Keep the appointment connected to the project that follows.

Clients and CRM

See where the hours go

Record time against projects and fee stages. Compare hours used with progress while there is still time to act.

Time tracking

Plan the people

Review capacity, allocation and utilisation across the practice before committing the team to another deadline.

People and staffing

Keep billing connected

Bring approved time, invoices and cash flow into the same conversation as project delivery.

Financials and cash flow

Organise the work by RIBA stage.

Use the RIBA Plan of Work as a shared structure for scope, fee budgets, time and reviews. Agree the services in your appointment and allow for stages that overlap.

Build a programme by RIBA stage

0
Strategic Definition
Test the opportunity and define the project need.
1
Preparation and Briefing
Agree scope, responsibilities and the appointment.
2
Concept Design
Allocate the team and track design time.
3
Spatial Coordination
Review progress against the stage fee.
4
Technical Design
Plan the detailed work and consultant inputs.
5
Manufacturing and Construction
Track site time, queries and additional services.
6
Handover
Close out deliverables and outstanding fees.
7
Use
Plan aftercare and learn from the completed project.

Keep the tools your practice relies on.

Connect the project records to accounting and the documents your team already works with.

Xero, QuickBooks and Sage: Push invoices and expenses to your accounting system, with payment status flowing back.
Google Workspace and Microsoft 365: Import documents from Drive, OneDrive and SharePoint. Connect Gmail or Outlook Mail for the email workflows described in the integration catalogue.
Dropbox and Notion: Import documents from Dropbox, or pages and databases from your Notion workspace.

Confirm the supported records, account requirements and sync direction for your workflow.

Explore the integrations

Make the move with a clear plan.

Start with the records you need, the people responsible and the checks that will make the changeover work.

Agree the migration before you commit.

Bring your current systems and a sample of the data you need to keep to a demo. Agree scope, responsibilities, timescale and costs with Avoice in writing.

Then plan a sample import, reconciliation and cutover. The systems and historical records involved determine the work required.

Read the switching checklist

Understand UK storage and data processing.

Avoice's security page describes project data storage in Amazon Web Services' UK region. Its privacy policy also allows international processing with safeguards.

Review current terms, subprocessors and feature-specific AI processing arrangements before bringing practice or client data into the workspace.

Read the current terms

Discuss your move to Avoice

30 field guides for running a practice.

Practical methods, worked examples and questions to take into your next project or partner meeting.

Choose and switch software7 guides

Fees, billing and cash flow10 guides

Time, people and capacity6 guides

Run the project and practice7 guides

Put your own numbers to work.

Five free calculators for fees, rates and capacity. No sign-up, nothing stored. Use the results as illustrative planning aids.

Questions practices ask.

What is project management software for architects?

It connects the scope, programme, fee and people behind an architecture project. Avoice brings project tasks and records together with timesheets, staffing, clients and billing, so the practice can review delivery and the business behind it in one workspace.

How do RIBA stages help with project management?

Use the stages to organise scope, deliverables, fee budgets, time entries and reviews. Agree the services and sign-off points for your appointment, then compare the hours used with progress at each stage. Stages can overlap, so the plan should follow the actual project rather than assume a fixed sequence or duration.

Which accounting and document tools does Avoice connect to?

Avoice's integration catalogue describes invoice and expense connections with Xero, QuickBooks and Sage, plus document imports from Google Workspace, Microsoft 365, Dropbox and Notion. Review the current integrations page and confirm the supported records, account requirements and sync direction for your workflow.

Where is Avoice project data stored?

Avoice's security page describes project data storage in Amazon Web Services' UK region. Its privacy policy also allows international processing with safeguards. Before adding practice or client data, review the current terms, subprocessors and feature-specific AI processing arrangements with Avoice.

Can we move from another practice management system?

Discuss your current systems and the data you need to keep with Avoice before committing. Agree the migration scope, responsibilities, timescale and costs in writing, then plan a sample import, checks and cutover. Do not assume a migration service or a particular historical data import is included.

Are the project management calculators free?

Yes. The five calculators cover RIBA stage fees, utilisation, charge-out rates, fee burn and cash runway. They require no sign-up and do not store the figures you enter. Their outputs are illustrative planning aids, not a quotation or project-specific advice.