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RFIs and Submittals

Answered against the record

RFIs logged and drafted from the specification and the drawings. Submittals and shop drawings checked against the clauses that govern them, with deviations flagged before they reach the field.

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RFI-042

Response drafted

From Haldane Construction Ltd · received 09:14 · due in 3 days

Question
Movement joint at grid F conflicts with the waterproofing termination shown at the slab edge. Which takes precedence?
Draft response
Waterproofing termination takes precedence. Relocate the movement joint 150mm east of grid F, maintaining the 12m maximum centres required by F30/220.

Cross-referenced against 3 sources: J40/140 waterproofing, F30/220 movement joints, detail D-2140 slab edge.

RFI responses.

Answers drafted from the project's own specification and clause library, with the references pulled in automatically rather than hunted for.

Shop drawing reviews.

Drawings checked against the clauses that govern them, with conflicts flagged before anything is built from them.

Product submittals.

Submitted data compared against what was specified, catching substitutions and missing information on arrival.

Every RFI, answered against the record

Not from memory, and not three days later. An RFI usually sits unanswered because finding the governing clause and the right drawing takes longer than writing the answer. Avoice links each RFI to both, drafts a response, and tracks it from received to resolved.

  • Responses drafted from the project's own documents
  • Linked to the clauses and drawings that govern the question
  • Status tracked from received to closed, with the contractual response period shown

RFI-039

F30/220A-512Drafted

Insulation thickness at parapet upstand

Question
Section shows 100mm at the upstand, schedule says 150mm. Which applies?
Suggested
120mm rigid insulation, continuous to the underside of the coping, achieving the 0.18 W/m²K specified.

Checked against the documents, not from memory

Submittals are where the errors hide. A substitution slipped into a product data sheet is easy to approve and expensive to discover. Avoice reviews each submittal against the governing clauses, flags deviations and gaps, and keeps a live register everyone can see.

  • Cross-checked against the specification and the drawings
  • Deviations and missing information flagged with the clause they fail
  • Export-ready submittal register, shared with the contractor

Submittal register

3 requiring review
SubmittalClauseStatus
Curtain wall glazingH11/210Approved
Structural steel connectionsG10/140Revise
Waterproofing membraneJ40/140In review

Steel gauge submitted as 6mm against the 8mm required by G10/140. Resolve before approval.

Arriving by email, filed either way

Most RFIs are not raised in a portal. They arrive in an inbox, sometimes from a contractor who has no interest in logging into anything. Avoice captures them from email, logs them against the project, and the register stays complete whether or not the other side uses the platform.

  • Captured from the project mailbox and filed automatically
  • Contractors and consultants respond without a paid seat
  • An RFI answer that changes the works can be raised as an instruction in one step

Captured from email

Mailroom

From site@haldane.co.uk · 2 attachments

Logged as
RFI-043, Riverside Mills
Matched to
K10/320 plasterboard linings
Response due
5 working days, by 19 March

Questions about RFIs and submittals

InstructionsTurn an answer that changes the works into a formal instruction.Building ContractWhere response periods and obligations come from.Valuations and CertificatesApproved submittals and issued instructions feed the valuation.Contract AdministrationThe section overview.